Microsoft Office and its Tool

        Microsoft Office is a collection of software programs Microsoft word, word-processor software launched in 1983 by the Microsoft Corporation. Software developers Richard Brodie and Charles Simonyi released Multi-Tool Word for computers. It offers Word, Excel, PowerPoint, Outlook, Access, Publisher, and OneNote. These programs are used for personal, financial, research, and business purposes.

Type of Mircosoft Office

        It was developed for use with MS-DOS, Apple Macintosh, and Microsoft Windows. Microsoft released this collection of products in order, as

  • Microsoft 95
  • Microsoft 98
  • Microsoft Xp
  • Microsoft Vista
  • Microsoft 10
  • Microsoft 11
  • And the latest, Microsoft Office 365.
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    Mircosoft Applications

            Microsoft Office helps simplify basic office tasks and improve work productivity. Each application is designed to address specific tasks, such as word processing, data management, making presentations and organizing emails. Microsoft has developed multiple versions of Office that can be supported by different operating systems.
            The most common Office applications are Word, Excel, PowerPoint, and Outlook. Other apps include Publisher, Access and OneNote.

  • Microsoft Word : A word processor is a software that allows user to create, edit, and print documents. Word processors are the most common applications installed on your PC. They can even be delivered as a cloud service. Word is Microsoft’s word-processing software
  • Microsoft Excel : Excel is spreadsheet application of microsoft word that has arrays of rows and columns. Simply put, it is a table where you can store numbers, text, and symbols. You can organize, format, calculate, and sort the values in the spreadsheet.
  • Microsoft Power Point : PowerPoint is most importanct feature of microsoft word for creates a slide show of important information, charts, and images. Also called PPT, you can use it for any type of presentation. It is most often used in business presentations, board meetings, and academic lectures.
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  • Microsoft Access : Access is a relational database management system. It helps businesses store information for reference, reporting, and analysis. It works like a client-server application. Plus, its Graphical User Interface (GUI) makes user interaction flexible. These features make it easy to create a front-end and a back-end and publish it on the web.
  • Mircosoft Outlook: Outlook is a personal information manager mainly used for emails, but that can also be used to store calendars and contact information, manage tasks as well as organize meetings
  • Mircosoft Publisher : Publisher is a graphic design app that gives users creating material for marketing or publications more options in the layout and design of their documents
  • Microsoft OneNote : Noteone is a digital alternative to a paper notebook that allows you to create, organize and share your notes easily.
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    Microsoft Office user Guide

            Microsoft Word is a word processing program. It allows users to type and manipulate text in a graphic environment that resembles a page of paper. Other features, such as tables, images and advanced formatting give users more options to customize their documents. Today it is one of the most widely used word processors available for Macs and PCs. In this guide, new users will learn the basic functions of Microsoft Word and how to use them.

  • Alignment – The alignment options dictate whether the left and right edges of the text in a document adhere to the right side, left, center or justified. Alignment can be set from the formatting toolbar at the top of the window or under by choosing “Paragraph” under the Format menu.
  • Bullets/Numbering – When creating a list of text items, users can choose from several bullet or numbering system to add a small graphic icon or series of numbers before each item. To add bullets or numbering to a series of text, click on the corresponding buttons in the formatting toolbar or choose “Bullets and Numbering” from the Format menu.
  • Clipboard – The clipboard acts as a type of storage area when a piece of text is temporarily removed and stored for later use within the same session. Using the Cut or Copy commands will place the text in the clipboard. Click on “Clipboard” under the Edit menu to view any text that may be temporarily stored in it.
  • Copy – Copying text simply means making a replica of any text that is currently selecting and saving it to the clipboard. Pressing the Control and C keys in Windows or Command and C on a Mac will copy the text. Alternatively, users can also select the text and then click the “Copy” option under the Edit menu or in the main toolbar.
  • Cut – Cutting text removes the text entirely from the viewable document and stores it in the clipboard. Control-X or Command-X are the keyboard shortcuts for the Cut function on Windows and Mac respectively. The Cut function can also be found under the Edit menu or the toolbar.
  • Document – Each document in Microsoft Word is essentially a new file. Each document can be several pages long. A new document can be created by hitting Control-N or Command-N, or by choosing the “New Blank Document” option from the File menu or the standard toolbar.
  • Edit – The edit menu or toolbar in Microsoft Word allows users to perform basic editing functions in their document such as copying, cutting and pasting. It also contains options for the Undo and Find/Replace functions.
  • Font – A font is a type of design for text and typically incorporates this design into each letter, number and symbol found on a keyboard. Fonts can range from formal to whimsical. Microsoft Word comes with a series of provided fonts and additional ones can also be downloaded if needed. To change the font used in a document, select the text and either click on the main Font menu, the Font drop-down menu in the formatting toolbar or hit Control-D or Command D.


  • Footer – The footer is the text that consistently appears on every page of a document, at the bottom of each page. Footers normally include details such as the page number, or a company’s name and contact details in formal documents. Add or edit a footer by choosing “Header and Footer” under the View menu.
  • Format – The Format menu (or toolbar) goes one step further than the Edit menu. Users can make stylistic changes by changing the look of the text itself, paragraphs, lists and more.
  • Header – The header is similar to a footer except that it sits at the very top of every page in a document. Headers often contain page numbers, the document name or sub-titles within a document. The header can be edited by clicking on “Header and Footer” within the View menu.
  • Justify, left justified, right justified – Justification is a type of alignment for text in a word processor. Justify ensures that both the left and right sides of the text in every paragraph run in a straight line. Left justify makes only the left side of the text aligned, while the right side remains ragged. Right justified does the complete opposite, with only the right side of the text aligned. Users can apply justification to their text by clicking on the corresponding buttons in the formatting toolbar or by selecting the text and clicking on “Paragraph” under the Format menu.
  • Open – The Open command opens an existing document in Microsoft Word. Command or Control plus O, or choosing “Open…” from the File menu will provide a pop-up window for users to select the document they wish to open.
  • Paste – The paste command takes any previously copied or cut text and lays it down within the document where the cursor is pointing. Control or Command plus V, or “Paste” from the Edit menu or standard toolbar will run the paste function.
  • Print – The print command first opens a window where users can specify parameters of the paper, printer and ink they wish to print with and it provides a preview of what the physical print will look like. Control or Command plus P, or clicking on “Print” in the File menu or standard toolbar lets users access the print window.
  • Quick access tool bar – The quick access toolbar is a small and moveable toolbar at the top of the document window. It usually contains buttons to save, undo, redo and print. This toolbar can also be customized to include or remove other commands.
  • Ribbon – The Ribbon is a type of toolbar found in versions of Microsoft Office 2007. It contains graphic buttons for commands and similar commands are shown in groups for easy access.
  • Save – The save command is one of the most important ones. It saves all of the work done to date within a document. The save command enables users to return to the same document later and continue writing, editing or printing. Control or Command plus S, or clicking “Save” under the File menu or standard toolbar will save the document. The “Save As” option is slightly different; it allows users to save the document as a different version by adding a different file name.
  • Text – Text is any of the words and paragraphs that a user types within a document.
  • Standard tool bar – The standard tool bar is the row of icons at the top of the document. Each of these buttons are used for basic functions such as saving, opening or printing documents, among other commands.
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    Cost and Fees

            Microsoft Office 2016 (Word, Excel, Outlook, Access, PowerPoint, Skype for Business) can be downloaded on an ITS-tagged computer at no additional cost.
    Microsoft Project and Visio must be purchased separately by the department or other external agency. They cannot be requested from ITS, even for a fee.
    For home computers, personal computers, and computers that are not-ITS tagged, faculty, staff or students can purchase Office 2016 at a deeply discounted price.
    Office 2016 can also be downloaded at no additional cost from the O365 webmail portal, but please note that if you download from the O365 portal, if you leave WCM your software license will deactivate and the software will no longer function.

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